Tracking Business Expenses

Oct. 20, 2021

In today's world, business owners have a lot to keep track of; maintaining sales, satisfied customers, bringing innovation to the table, and increasing productivity. A crucial job such as tracking business expenses gets overlooked. If you want your business to be successful, you cannot afford to overlook this important factor. You should pay close attention to what goes into this and the results you get. In order to develop a working and cost budget for your business, it is essential to keep track of customer receipts, delivery invoices, and outgoing expenses.

Early in the development of many businesses, revenue generation may not be as high as one would like it to be, so they should be very cautious about all expenditures they make.

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Tracking business expenses can be a tedious pitfall for any business. There are three main types of expenses that you will take on a day-to-day basis. The first type is the larger expenses that will be for larger purchases. The second type will be the smaller expenses, which will be for smaller purchases, and the third type will be the expenses for services.

The main thing to remember is to keep your receipts so you can be able to show how an expense was made.

The ability to track expenses, therefore, will aid your accounting department in being more accurate and flexible. You will be able to make predictions and investigate trends based on the data you have accumulated with the tracking.

By doing this, you will get a better sense of the status of your small business,  as well as a glimpse of the strengths and weaknesses within the business. Managing your small business finances can be equally daunting as working for a large company.

You must be wondering why we are preaching that businesses should track their monthly expenses. Below we have listed few reasons:

why we believe tracking expenses is essential?

  1. Money Management - Tracking your day-to-day expenses help you manage your money better. When you have noted down every expense that you spend money on month, deduct all of that money from the actual money you make monthly, the remainder will be the actual profit that you make. This also makes it easier for you when you want to cut costs, you can easily see which services or products you no longer need that much.
  2. Do right by your employees - If your budget is really going well, you can even show gratitude towards employees by maybe hosting dinner events or parties once in a while. Keeping your employees happy is important because when they are happy, they will continue to bring good results and be loyal to you and the business. You need to track expenses so that you can include these activities in your budget.


Which are the different alternatives to track your business expenses?

Any business owner or company manager knows that to increase profits, you have to reduce costs. This is, of course, the whole idea behind the concept of ‘’cost-cutting’’. Fortunately, there are plenty of tools out there that could help you to improve your company’s bottom line, if utilised properly. Although there are three ways to track your business expenses, the most popular are using a spreadsheet, an app or a website.

When using a spreadsheet, you can simply use the top row of each column for the categories of your choice. Enter the amount for each expense on their corresponding field.